Meeting Minutes, June 10, 2010

CPAAA Executive Board Meeting

June 10, 2010

Arvada PD - Ann Campbell Room

The Meeting was called to order at 6:00pm by Normalee Lee, Chair.

In Attendance: Board Members - Normalee Lee, Nancy Mayer, Maureen Tooher, Gary Busch, Joan Campbell, Jentry Kendall, Deb Hamilton, Lloyd Ferguson, Pat Ferguson

Arvada PD Representative: Sgt. AJ DeAndrea

Secretary's Report - Maureen Tooher

The May 19, 2010 minutes were approved as written.

Treasurer's Report - Nancy Mayer

Nancy was pleased to announce that our membership roster was now at 100 and Marilyn Maring sent 34 renewal letters last Friday, 6/4/10. Normalee mentioned that Sandy Klein was not on the roster and Nancy said she would check into it.

Nancy requested that at a future board meeting we discuss changing our bank to one more user friendly.

Regarding CPAAA application for 5013c status, Nancy suggested we use Jeffco CA3 as a pass through and save $1,000. We could invite the Jeffco Accountant, Tim Hoffman to a future board meeting to discuss the subject.

The Treasurer's financial report was approved.

Chair's Report - Normalee Lee

CPAAA received a thank you from Patrol Team 6 for the car detailing and cleaning done on 5/22/10; she will put it in our next newsletter.

There will be a "DNA Party" on Tuesday, 6/22 from 6:30pm to 8:30pm to assemble 1000 DNA kits and 10-12 volunteers are needed. Normalee will send out an e-mail to the membership requesting assistance with this task.

Normalee is sending a card to Karen Graves on behalf of CPAAA. Karen's brother is seriously ill and we want her to know we're thinking of her and her family during this difficult time.

Vice Chair's Report - Lloyd Ferguson

Lloyd submitted a 2010 CPAAA Volunteer Hours report as of May. It was requested that Jim Woodford be added to the report.

PD Liaison Report -

Sgt. AJ DeAndrea had nothing new to report for this meeting.

Old Business:

-Car Detailing Review: Gary Busch said they got a late start but Bob Vernetti was able to get the process going. Gary said he received some good suggestions for ways to streamline, eg. Station 2 is physically challenging and should be left to flexible volunteers only; combine Stations 3 & 4; 10 minute breaks every hour or so; knee pads & aprons; Station 4 to put the cards from CPAAA in each patrol car.

-2011 National Conference update: Nancy Mayer said there will be an Arvada meeting in a couple of weeks regarding the Opening & Closing Ceremonies. The lanyards are selling great (500 were ordered). Dot Wright, from the Arvada Chamber, will be meeting with Nancy and Mike regarding fundraising and her ideas and suggestions for the 2011 Conference. The cost of shirts is being pursued for anyone who wants to order one at the event.

Dave Taylor has pulled together a roster of 14 speakers and each will present their topic twice during the Conference. Jentry Kendall provided Nancy with a contact for the topic of "Violence in the Workplace".

On- line registration is targeted to be ready to go on 7/01/10. Nancy expressed a need for a Jeffco newsletter editor.

The Marriott is requiring a minimum room rental of 40-75-75-50 for the evenings of the event at the special rate of $119/night. $35,000 is the food and beverage commitment for the total Conference. Nancy has a vendor who will provide a copier at the event.

AT&T's Moment of Excellence Program suggested by Nancy Mayer - "tabled" until 7/08/10

Open & Closing Ceremonies for 2011 Conference - Joan Campbell - nothing new to report

APD Task Force Update:

Normalee will be sending an e-mail next week to the membership regarding an opportunity to be part of the new Arvada Search Team. Attached to the e-mail will be job descriptions for team leader and search team member along with an application form.

Normalee needs assistance with an upcoming "Bike Rodeo" and will be sending out an e-mail requesting help from the membership. Nancy Mayer and Maureen Tooher agreed to help with the rodeo. Nancy reminded us that $250 was approved at the 3/11/10 board meeting for helmets and locks for refurbished bikes.

Normalee is working with Cmdr. Kathy Foos on Administrative Operating Guidelines and will advise progress at a future board meeting.

New Business:

Karen Graves' relationship to CPAAA - "tabled" until 7/08/10 board meeting.

Joan Campbell requested a contribution for the 8/07/10 MADD Walk at Sloan's Lake; $100 was approved.

There will be a Child ID "read" at the Old Town Arvada Library on 7/30/10. Joan will get more details for our next board meeting to determine if handing out DNA kits may be appropriate at that event.

Upcoming Events:

Newsletter articles due June 17th

Post newsletter to website on 7/01/10

Volunteer Recognition on 7/08/10 from 4:30 - 5:30pm; Cmdr. Kathy Foos is putting it together.

Teen Academy - July 19-23, CPAAA provides lunch - Joann Zappa is handling.

Next Board Meeting: Thursday, July 8th at 6:00pm in the Ann Campbell Room

NOTE: same day as the Volunteer Recognition Ice Cream Social

Meeting adjourned at 6:50pm.

Respectfully submitted:

Maureen Tooher

CPAAA Secretary